Virtual Q&A Session for Healthcare Providers: How to Enroll in the WV COVID-19 Vaccine Program

Click here to view the Q&A Session

It is anticipated that 5-11 year olds will receive authorization for COVID-19 vaccination by the end of this month/early November. If your clinic, office, hospital, or practice is interested in administering COVID-19 vaccines it is important to get enrolled now.

This virtual Q&A session is open to all healthcare providers and clinic administrators who are interested in enrolling in the COVID-19 Vaccine Program. Information on how to enroll and program requirements will be provided. Additional information about new Pfizer vaccine formulations and presentations, and shelf-life and storage requirements will also be provided. There will be ample time for attendees to ask questions about enrollment in the program.

Related Materials:

• WVSIIS Enrollment Form
• WVSIIS Provider Agreement Form
• COVID Unused Doses Report Form
• Pfizer-BioNTech COVID-19 Vaccines Reference
• AAP News article with the CPT codes
• AMA Find your COVID-19 Vaccine CPT® Codes Tool

COVID-19 Vaccine Program Enrollment and Participation Steps:

1. Email to CovidVaccinationProg@wv.gov requesting enrollment.
2. Complete the WVSIIS Provider Agreement and WVSIIS New User Enrollment forms.
3. Receive an email with link to complete the CDC COVID-19 Vaccine Agreement form
4. Receive a link to register with Vaccine Finder (Inventory reporting is required).
5. Providers who are enrolled in the Vaccines for Children (VFC) program will use the same provider identification number (PIN) to for ordering and reporting.
6. At this time, vaccine ordering is through the electronic immunization management system (EIMS) which is accessible at eimshelpdesk@wv.gov.
7. At this time, vaccine orders must be picked up at vaccine depots. They are not drop-shipped at this time.
8. Vaccines come with administration supplies including needles, syringes, prep pads, face shields and surgical masks.
9. Providers may bill insurance and other 3^rd party payers for administration of vaccine but may not charge out-of-pocket fees.
10. Some wastage is inevitable since all COVID vaccine presentations are multidose vials without preservatives:
    • Moderna vaccine vials must be use 12 hours after the first puncture
    • Pfizer and J&J vaccine vials must be used within 6 hours of first puncture
    • Unused doses must be reported on the Unused Doses Report Form

11. Vaccine administrations must be reported to WVSIIS just as other vaccinations. Most electronic medical records systems facilitate documentation and electronic reporting of COVID-19 vaccines.

Speakers:

Jeff Neccuzi, Vaccine Manager/VFC Coordinator, Division of Immunization Services, West Virginia Bureau for Public Health

Jeff Neccuzi is the Vaccine Manager & VFC Coordinator in the Division of Immunization Services at the WV Bureau for Public Health. He was West Virginia’s first Vaccines for Children (VFC) Coordinator at its inception on October 1, 1994 and became the VFC Coordinator again in 2019 after serving 18 years as the Program Manager. Jeff manages vaccine procurement, provider ordering, VFC enrollment and provider participation. Jeff has 27 years of experience in Immunization Services.

Lisa M. Costello, MD, MPH, FAAP

President, West Virginia Chapter of the American Academy of Pediatrics

Dr. Costello is an Assistant Professor in the Department Pediatrics at West Virginia University (WVU) in Morgantown, WV and a Pediatric Hospitalist at WVU Medicine Children’s Hospital. She currently serves as the President of the West Virginia Chapter of the American Academy of Pediatrics, Vice-President of the West Virginia State Medical Association, Vice-Chair of WESPAC, and serves on the Board of Directors for the WV Children’s Health Insurance Program. Dr. Costello also serves as an advisor in the West Virginia Joint Interagency Task Force For COVID-19 Vaccines.

In case you miss it:

This Q&A session has been recorded and archived on this webpage. Click here to view the recording.

Continuing Education:

Please note, there are no CEs offered for this Q&A session.